Your QS team spends a week on every progress claim.
Progress billing, subcontractor payments, variation tracking — the repetitive project administration that eats your margins. PromptRails AI teammates handle the compilation, matching, and reporting so your engineers focus on building.
You know these months too well.
- Progress claims take a week of BOQ matching, certificates, photos, and formatting
- Subcontractor invoices arrive faster than the team can verify quantities and retention
- Site instructions become revenue only if someone remembers to price them
- Cash forecasts are stale before leadership sees them
- Claim packs are drafted in the required client format for QS review
- Subcontractor invoices are matched against scope and retention automatically
- Variation drafts include rates, drawings, correspondence, and approval route
- Project cash movement is summarized from live billing and payment status
Not a chatbot. A project admin colleague.
PromptRails compiles project administration work from source systems and routes every draft to the responsible human for review.
BOQ measured, claim drafted — ready for review
AI teammate pulls measured quantities from your project system, cross-references against BOQ line items, attaches inspection certificates and site photos, and assembles the draft claim.
- Measured quantities matched to BOQ
- Evidence attached automatically
- QS reviews before submission
Every invoice matched against scope and retention
When a subcontractor invoice arrives, the AI teammate checks claimed quantities, retention calculations, and contracted rates before preparing a payment recommendation.
- Quantities checked
- Retention recalculated
- Rate overruns flagged
Every change order documented and priced
When a site instruction or scope change is logged, the AI teammate drafts the variation order with contract rates, pricing, drawings, and correspondence.
- Site instructions monitored
- Contract rates pulled
- Consultant approval queued
Live in about two weeks.
Your team should be building, not compiling.
Map one project-admin workflow and see what can be drafted safely in two weeks.