A late progress claim is late cash. An unpriced variation is lost margin.
PromptRails compiles progress claims, checks subcontractor invoices, tracks variations, and keeps project cash visible. Your QS, engineers, and commercial team review every decision.
Quantities, drawings, site instructions, certificates, invoices, and correspondence arrive through different people and systems. The commercial team has to rebuild the story before it can bill it.
A claim waits for one missing attachment. A subcontractor invoice slips past a retention check. A variation becomes revenue only if someone remembers to price the instruction before the month closes.
PromptRails reads the project record, assembles the next pack, highlights the missing evidence, and routes the recommendation to the QS or commercial lead who owns the decision.
A project rarely loses value because the team cannot build. It loses value when evidence and ownership arrive after the decision.
Measured quantities, photos, inspection certificates, and BOQ lines sit in separate folders before the claim can be drafted.
Matches measured work to BOQ, attaches evidence, and prepares the claim pack in the required client format.
The QS reviews a complete claim while the work is still current.
The invoice arrives before the team has checked scope, quantities, rates, or retention.
Compares the invoice with the subcontract, progress record, and retention terms; flags exceptions and drafts a recommendation.
Payment decisions follow the contract, not the inbox order.
A site instruction is documented, but the rate, drawing, and approval route are assembled too late.
Collects the instruction, contract rates, correspondence, and evidence into a variation draft for approval.
Change becomes priced work before it becomes a write-off.
Billing and payment status move in different files, so leadership sees the cash position after the decision window.
Connects certified work, submitted claims, payment terms, and receipts into the current project cash view.
The project team decides with a live number.
Commercial work is compiled from the record, then reviewed by the person accountable for the project.
Reads quantities, BOQ lines, photos, and certificates; assembles a submission-ready draft for QS review.
Matches claimed work to scope, rates, and retention before a payment recommendation is prepared.
Turns site instructions and correspondence into a priced variation with the required evidence and approval route.
Combines certified work, claims, invoices, and receipts so the team sees the next cash movement before the meeting.
Connect project controls, estimating, ERP, document folders, email, and spreadsheets. Nothing migrates; the project record becomes the working context.
Connect project controls, ERP, document folders, email, and the spreadsheets already in use.
Progress claim, subcontractor invoice, variation, or a forecast that has already gone stale.
A named job compiles the evidence. QS or commercial lead approves the draft.
Move from claim to variation, payment, and the rest of the project chain.
Who decidesDevelopment Director · Project Director · QS Lead · Commercial Manager
Put a person on any action you name. That is a setting, not a separate product.
Every run is on the record: what happened, why, and which source it read.
Set the monthly ceiling. Spend never passes the cap you set.
Your data is not used for training. Identifying details are masked before processing.
No. PromptRails connects to the ERP, CRM, project tools, portals, and spreadsheets you already run. It sits on top; nothing migrates.
Yes. Any action you name can require review. It is a simple control setting, not a slower operating model.
It stays in your environment. Identifying details are masked before processing, and your data is not used to train models.
Usually around two weeks from the first conversation to the first named job running in review mode.
Correct it once and the correction is kept for comparable work. You do not need to retrain a model.
Pricing follows the first workflow and its scope, not a seat or agent count. We size it together in the first conversation.
Map one project-administration workflow and see what can be drafted safely.
