Overdue is lost money. Late cash is a missed decision.
Collections that run every morning. Cash on the desk before the Monday meeting. Leakage caught at close, not in the audit. More of what you billed comes in. Less of it ages, splits, or disappears.
DSO is not a slide. It is money still out.
A dashboard does not chase an invoice. Aging sits until someone on AR remembers. By then the buyer has another excuse and the cash is already a quarter late.
Monday cash arrives after the meeting that would have used it. Close is a hero week — one person hunting a split payment — and leakage (duplicate, off-terms, unmatched) waits for someone to notice.
PromptRails chases what is due every morning, puts cash on the desk before the meeting, and surfaces the miss before it is a write-off. More in. Less aged. Less lost at close.
Where finance loses the money.
Each of these is cash that waited or cash that disappeared. They run on the ERP and bank portals you already have.
Collections
AR rewrites the same reminder by hand. Invoices sit past 90 days. That is billed revenue you have not got.
Aging is read every morning and the chase goes out by tier. Less sitting. More in.
Monday cash
Three bank portals and half a day before anyone sees the position. The decision already happened.
The picture is on the desk before the meeting, from live balances. You decide with the number, not after it.
Reconciliation
Unmatched lines hide a split, a miss, a duplicate — found when it is already a write-off conversation.
Bank is matched to the GL. The miss is on top the same day, with a suggested match.
Month-end pack
Four exports and two days of copy-paste. The commentary is whatever was left.
The pack is assembled from the source. You spend the time on the number that moved, not the table.
Exceptions
Duplicate payments and off-terms invoices slip until someone happens to notice. That is leakage.
The exception surfaces with the source line attached. You stop it while it is still a line, not a loss.
Supplier statements
Statement breaks pile up at quarter-end. You pay what you should not, or dispute too late.
Statements are matched against open AP. The difference is listed while you can still act.
If they ask about a human in the loop: yes.
On any action you name — including anything that moves money. A setting, not the product.
Every step is on record. What ran, why, which line it read.
You set the monthly ceiling. Spend never passes the cap you set.
Your data is not used for training. Identifying details are masked first.
Systems stay. The money starts moving.
Who decidesCFO · Finance Director · AR / AP Lead · Controller
What the CFO asks first.
No. PromptRails connects to the ERP, bank portals, and spreadsheets you already run. It sits on top; nothing migrates.
Yes. Any action you name. It is a ten-second setting, not the reason to buy.
It stays in your environment. Identifying details are masked before anything is processed, and your data is never used for training.
Around two weeks from the first conversation to collections running or Monday cash on the desk.
Correct it once and it remembers the next comparable run. It does not retrain a model; the correction is kept and applied.
Pricing is a conversation, not a per-seat or per-agent number. Book a call and we scope it to the first job.
Start with the invoice that ages, or the cash that arrives late.
More of what you billed, in. Less sitting past 90. We sit with how it actually runs.